Microsoft Office 365 is the most reliable productivity cloud worldwide that boosts your business more than any productivity suite can do. It comes in Office 365 Home, Office 365 Personal, and Office 365 Business Premium versions fit for every kind of need for businesses and families.
The Office 365 software line makes cloud-based productivity an easy staple in this new normal economy, where most of what we do is online. It comes with software that collaborative, remote teams need, like Word, Excel, PowerPoint, and Microsoft Teams.
It comes with intelligent cloud services and robust international-standard security.
Stay productive on the go with Office 365. The app lets you seamlessly use your desktop and mobile devices. It also helps get more done with Microsoft’s AI-enabled tools.
We cannot deny the fact that the brand Microsoft produces essential products for all. Microsoft 365 stands to be one of the best productivity tools you can use for your business.
In this article, you’ll get to know the advantages of Office 365 in your business. Before diving into the advantages, here are plans you can choose from Office 365.
Microsoft Office 365 Plans
There are two major plans by Microsoft 365 – Personal and Business. Each of these plans has packages it offers.
There are three plans offered, Microsoft 365 Family, Microsoft 365 Personal, and Office Home & Student 2019.
- Microsoft 365 Family: A subscription that allows six users, with premium apps like Word, Excel, PowerPoint, and more. It has 6 TB cloud storage and advanced security for all devices.
- Microsoft 365 Personal: Like 365 Family, it has the same premium apps, and it’s a subscription plan. However, it only offers 1 TB cloud storage but with advanced security too.
- Office Home & Student 2019: It’s a one-time purchase plan. It has the classic Office apps, Word, Excel, and PowerPoint. It’s for 1 PC or Mac only.
- Microsoft 365 Business Basic: It’s designed for businesses that need Microsoft Teams and cloud storage. It only includes web and mobile versions of the classic office apps. No desktop version.
- MS 365 Business Standard: Office apps that can be used on multiple devices. It includes business email, cloud storage, and online chat and meetings.
- Microsoft 365 Business Premium includes the Business Standard, device management, and advanced security for businesses.
- Microsoft 365 Apps for Business: It only includes Office apps on different devices and cloud storage. No email and Microsoft Teams included.
Now that you know the different plans you can get for your business, here are the advantages you’ll experience.
Advantages of Microsoft Office 365
1. Flexible and Scalable
Having an app or software that gives you the freedom to be flexible. It can save you a lot of money, and it brings you the service you need. MS Office 365 is built so that businesses can choose what they only need and can add more if they want.
You can also choose add-ons like Pexels or Grammarly and integrate them into your Office apps. You can choose to get a monthly or yearly subscription. It means you don’t have to sign a contract and stick to it if you don’t want to.
Scale your business up and down without restrictions. And add the tools you and your team will only use.
2. Access Anywhere You Go
One of the best benefits of using MS Office 365 is that you can work anywhere you go. With a good internet connection, you can access your files easily.
Office 365 is cloud-based; all the programs, files, and email can be accessed online. You can create, edit, view, and share anytime. Plus, it allows you to access your accounts on any device – PC, Mac, iOS, Android, and Windows. All changes occur in real-time.
If you have remote workers or your company has branches, you can use Microsoft 365. It allows your employees from multiple locations to share and access files. Your business continuously runs, and it increases productivity.
3. Efficient Teamwork and Collaboration
The estimated three-year benefit for a standard 5,000-employee organization using Teams comes up to $30 million.
Collaboration and teamwork become a breeze with Office 365. There is no need to create multiple files or send individual emails to your colleagues. Since Office 365 is in the cloud, your teammates can access any file.
Anyone who has access to the Microsoft account can view, edit, create, and share.
There are also applications available to collaborate with your Microsoft 365 account. Applications like Exchange, SharePoint, Skype for Business, Microsoft Teams, and Yammers are collaboration and communication tools you can use with your Microsoft 365 Business plan.
Incorporating these applications with your plans will make tasks effortless. Such tasks may include managing emails (Exchange) and meetings (Skype for Business). These apps also let the whole organization work together (Yammer) in a breeze.
Everything in Microsoft happens in real-time. Therefore, you can get results immediately or read files that are finished on time.
4. Get the Latest Updates
Updating your system is crucial. Office 365 brings you the latest software and features to protect you from threats. With MS Office 365, you get the automatic updates you need for your system. The best part is that you don’t have to pay for it, which means all updates are free.
The Office 365 subscription always has the latest version available.
5. Advanced Security
Around 97% of all attacks are automatically remediated on endpoints by leveraging AI’s power within Microsoft 365 E5.
As businesses and people move online, cyber-attacks and threats increase. It becomes a concern to many businesses, as privacy is invaded and personal data is stolen. However, with MS Office 365, you don’t have to worry at all. Once you purchase a subscription, you have the best security to guard your data.
Also, the built-in security protects from external threats, secures your data, and encrypts it.
Even the server of Office 365 is highly secured that the location is disclosed to the public. Hence, you’ll be able to delete all your data from your missing device by accessing it using another one.
Furthermore, the use of encryption technology like BitLocker, SSL, and IRM, will secure all of your data. Hence, no one can have access to it. Advanced Threat Analytics (ATA) and Machine Learning can also detect any suspicious activities on your server.
6. Secure Cloud Storage
Your data is also backed up using Exchange Online Archiving. Get an advanced security configuration on all your devices while protecting your organization’s critical data.
Office 365 is a totally secure environment with robust security measures in place. It also has two-factor authentication. It ensures unauthorized people can’t access your files if they happen to get on your device.
In addition, threat detection and anti-malware mean security threats are identified and stopped immediately. This is particularly important for organizations dealing with confidential data or information. Using Office 365 means your business is free to operate without any security concerns.
7. Get the Support You Need
You don’t have to wait for a team of professionals to manage or help you with your Microsoft 365 account. Their technical support team is available 24/7. You can access them via the web or phone.
8. Business Continuity
Files are all backed up regularly. You don’t have to work when your device crashed or happens to your files or emails. The recovery feature of Exchange can retrieve or recover all your data from your inbox, email, or file. So, your business continues to run, and you don’t have to worry about any interruption.
9. Reduce Energy Costs and Eliminates Hardware Need
You don’t have to spend money maintaining or getting an on-site server. Microsoft Office runs on the cloud. You save money and space. Having everything on the cloud makes collaboration easy, expenses low, and enhanced productivity.
10. Builds Your Business
12,500 hours can be saved per year in distribution activities through streamlined business processes.
Microsoft 365 promotes or builds your business by streamlining, sharing, and communicating all you need. Outlook, part of Microsoft 365 Business, can grow your business with its CRM capability. You can create professional-looking newsletters and announcements.
Moreover, you can create mailing lists, track open emails, and get to know the click rates. Moreover, a one-click solution can help users either subscribe or unsubscribe on the mailing list.
Conclusion: Manage Your Business with Office 365
Finally, Microsoft 365 is the complete package that has all you need for growing and managing your business. With its user-friendly interface, affordable, scalable prices, and neat look, there is nothing you can ask for. It’s the solution that provides tools and applications all in one place – productivity, marketing, collaboration, and security.
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